Procurement - Quality Management (QM)

Procurement using Quality Management
If a material in Purchase Order has Quality management active, when a Goods Receipt is made the stock gets posted to inspection stock. An inspection lot is created usually automatically. The properties of the inspection lot depend on the following settings,

• Inspection Lot Origin
• Inspection Type
• Inspection Settings in the material master record

An inspection lot, forces a user to carry out an inspection. The inspection needs to be carried out as per the Quality inspection plan. The inspection results are recorded for each of the characteristics. Based on the inspection results, a usage decision is made which basically completes the inspection process.

SAP Process Flow:

• Purchase Order (ME21N)
• Goods Receipt (MIGO)
• Result Recording (QE51N)
  o Fill up the selection parameters and execute.
  o Select desired inspection lot
  o Select the inspection operation
  o Enter results for inspection characteristics
  o Close the inspection characteristics
  
• Usage Decision (QA11)

The usage decision specifies whether the inspected goods are accepted or rejected for use. Usage Decision creates a material document. It results in a stock being posted as unrestricted stock, blocked stock or as returns delivery to the vendor. The stock can be posted as returns delivery to the vendor only if the vendor payment for the purchase order is still pending. Else it needs to be posted as blocked stock.

Usage decision is a final step in an inspection process. Once a usage decision has been made you can not change the inspection results.

Note:
If the inspection lot created after Goods Recipts (MIGO) is not released, an additional step will be required. By T Code – QA02 the inspection lot can be released so that results recording can take place by transaction QE51N.

Master Data Settings:

• Material Master
• Quality Info Record
• Quality Inspection Plan